All Benefits
Email documents straight into your archive
Invoices that arrive by email go to the archive, not to someone's mailbox
Most invoices arrive by email today. And that’s often where they stay: in a colleague’s mailbox, as an attachment nobody can find when the accountant asks for it.
With Papermerge you forward documents to the email address of the right cabinet, or your suppliers send them there directly.
What happens to an email
- Every email becomes documents: one for the email itself (sender, subject, date, body) and one for each attachment. They are linked to each other as attachment.
- Originals are kept. Version 1 is the email as an
.emlfile, or the attachment exactly as it arrived. Version 2 is a PDF for the preview. - The documents land in the cabinet’s inbox. There you choose the category, and Papermerge files them automatically.
- Supported attachments: PDF, JPG, PNG and TIFF, up to 40 MB per email.
Safe and traceable
Every address is hard to guess and can be turned off at any time. If you like, it accepts mail only from allowed senders, such as your scanner or your bookkeeper. Every incoming email is checked with SPF, DKIM and DMARC and scanned for spam and viruses. The log shows every email, imported or rejected, with the reason.
Key Benefits
- Email addresses per cabinet, for example for Accounting or HR
- The email and every attachment become separate, linked documents
- Originals are kept: the email as .eml, the attachment unchanged
- Accept mail from allowed senders only, if you want
- SPF, DKIM and DMARC checks plus spam and virus scans
- A log of every received and rejected email